Store physical files.
Show clients that you’re a leader in data privacy and remove operational costs with our unique cost-per-matter fully disbursable storage solution for your physical files.
Lock up your files. Unlock your potential.
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World class security
Your physical files are transported to our unparalleled facility within Iron Mountain, scanned, coded, and made digitally accessible to you via our secure application and your practice management system.
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Active file management
You’ll have a 24/7 digital view of your entire physical data portfolio allowing you to manage your liability and gain deeper insight into your practice. Set retention timers and compliantly manage file destruction.
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Disbursable cost
When you first create the matter, our fee will automatically be captured against the Client ledger so you can easily recover the costs. Our single fee per matter charge allows you to convert your archiving costs into a legitimate client disbursement.
Partnered with
Iron Mountain & AWS
Our partnership with Iron Mountain gives you access to over 70 years of information management expertise, and unsurpassed security and climate-controlled conditions.
AWS (Amazon Web Services) is the world’s most comprehensive and broadly adopted cloud, used by millions of customers from governments to tech start-ups.
You asked, we answered.
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Our systems allow users to manage files online with minimal effort. We manage the labour-intensive tasks associated with retrieving files and processing documents for secure storage so you can spend your time on billable activities.
Our single fee per matter approach means you can capture and pass on the cost of file archiving to clients as a legitimate and recoverable disbursement.
File Republic integrates with practice management software and will automatically generate a disbursement to the clients’ ledger for firms to recover costs.
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File Republic will set a compliant destruction date with you. Usually, seven years into the future but 100% customisable at your request.
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We provide a free and fast online conversion to PDF for retrievals. This option enables you to retrieve the client file as a PDF document rather than receiving back the original documents.
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We supply you with a lockable security crate where physical closed files are put into once the matter has ended.
We then add you to a recurring collection schedule to collect the closed files. Collections can be weekly, fortnightly or monthly (whichever you prefer and is most convenient);
We visit you in accordance with the collection schedule and collects the security crate (with the firms closed files) for archiving and leaves several empty security crates with the firm for the next scheduled collection.
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We aim to perform, at no cost to you, a complete audit of all your existing records. i.e. they become searchable and managed through our secure web interface. This audit process has a lot of value in that lost or misplaced information can be easily found, reducing your exposure, and helping you setup a formal destruction process.
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Iron Mountain is a purpose-built facility with the following safeguards:
Security - Inclusive of construction, perimeter security, entry security, interior security and security planning.
Fire Safety - Preventative measures with proven fire-safe construction and dependable water supplies.
Environmental Controls - Comprehensive environmental conditions that safeguard records from the elements